Are you ready for disaster to hit your family? Most people aren’t. I live in California, a place blessed with world-class beaches and a climate that lets us enjoy them almost year-round. Plus we have rugged mountains and huge tracks of still wild landscape. It’s been the home state of renowned writers and the setting of spectacular literary classics and memorable films.
It’s also known for intense wildfire. Almost every year, major fires will consuming hundreds of thousands of acres of the state’s beauty, and homes right along with it.
I live in a mountain community. I accept the fact that I live in fire danger. Each year I sit down with my husband to revise and update our evacuation plan, or bugout plan. My bugout plan is a list of the steps and items I need to take if firefighters ordered my family to leave our home. Fleeing under an evacuation order is never easy, and few people are ready for a catastrophic event. Many end up lingering in their homes too long. Or going back in to save possessions. Both are dangerous mistakes!
As writers we often think if we have our laptops we’re good to go. But what happens if fire or flood takes out your home while you’re at work? Or at the movies? Or picking your kids up from school? Will you still be fine? And would your laptop truly hold enough of your important data to save your career from taking a huge beating? Chances are: No!
I’ve put together a list of the four things every writer needs to have ready in case of emergency. This list will not replace getting out your pets, photos and family heirlooms, but if you follow my tips you will be in better shape when a big old pile of nasty weather decides to knock down your front door.
Copies of all writing projects:
Have you backed up everything? If not, get on it. Backing up is not only a great practice for emergency contingencies, it’s critical for computer failure. Last year Callie Armstrong wrote about her laptop crash, and you can read her pain here! Don’t let this happen to you. There are many ways to safeguard your data, but for disaster preparedness you will want a set of files in a remote location. I use, among other things, Dropbox. There is also Google Docs, and a host of other cloud based systems. Redundancy is the best way to prevent losing your work. Update regularly! If you can’t remember to do this, then buy a service that does it for you, like Carbonite.
[tweetthis] Multiple backup copies are the best way to prevent losing your writing. Update regularly! [/tweetthis]
Traditionally published writers need:
All publishing and/or agent contracts stored in hard copy form. You should have a primary set in your safe deposit box or home fire safe, and a second set at a remote location. Sure, your agents and publishers has copies of these documents too, but in the event of a dispute between the two of you, how fast do you think they’ll delivery a copy to your lawyer’s office? Not to mention that small presses change hands and agents change jobs. What if your contract gets lost in the shuffle and no one notices until you need a copy? Having a copy of your publishing contract might be the only way you’ll know how to buy back your copyright in the event your publisher folds and/or sells their assets (your book) to another publisher.
Indie authors will also need:
These important papers stored in two safe locations.
Agreements for royalty sharing with co-writers, and/or audio book producers
Book marketing and/distribution contracts
Release paperwork from models and/or artists for all cover photos and artwork
High quality digital copies of your logos or branding artwork
Copies of your author head shots, or publicity stills
Contracts with independent book sellers
Documents related to unpaid or disputed royalties
Any rights or options held by media companies
Copies of important book reviews and endorsements
Don’t forget your blog data files
E-pub and print version style sheets for each book and/or series
Being a self published writer means you can’t rely on anyone else to keep your publishing empire running. Some of these items are difficult to replace, while others will cost you dearly if you need to replace them.
[tweetthis]Save copies of all of your important publishing documents in a remote location.[/tweetthis]
After a disaster hits, life goes on and data access is still going to be king. If you’re paying attention to your online safety, you’ve created a host of user names and passwords that are strange hybrids of letters and numbers. They’re so tricky a hacker would never guess them. And you can’t remember more than a handful of them without the printed list you have taped to the underside of a file drawer. Passwords are notoriously hard to back up, you don’t want to carry a list of them around. Nor do you want to store them on your laptop, the target of every smash and grab thief. And you shouldn’t trust them to cloud storage. I recommend giving a copy of your password file to a trusted relative. Depending on how trustworthy that person is you can always give them the file on an encrypted thumb drive. Just make sure that password to the thumb drive is something you will never forget, or things could get ugly.
[tweetthis]Never keep passwords on a laptop or in cloud storage. Use an encrypted thumb drive.[/tweetthis]